Phase III Program Management
(optimizing program performance during the trimester)
Once the Phase II has been submitted to the HET night operations staff you
can check the status of your proposal online with the
Program Statistics tool, which supercedes the
obsolete program statistics tool.
This program will show you the status of each target submitted, a
summary of any targets observed, and a summary of the amount of TAC allocated
time that has been expended.
HET Guiders and DIMM Data
These are part of our project for incorporating all ancillary data, and show flux
and fwhm for guiders and DIMM output during science data acquisition. The data are: UT time, fwhm, flux and peak flux (maximum of gaussian fit above background),
when any ancillary mode is in use.
How To Retrieve Data
The contact person for each program (see Program Notes in the Phase II) will be notified about any observations
taken for that program. The data can then be collected from the ftp site
in Austin. For more information See: How To Retrieve Data
Once you have your data it is wise to examine their quality and
usefulness promptly and give feedback to the night operations staff for your
next observations. Your best contacts for data reduction of HET data
are likely to be other researchers at your institution, but you may contact
the night operations staff with questions. We have created
a short list of data reduction tips based upon suggestions and comments
from PIs:Data Reduction Tips.
Finding the Right Calibration Files
The calibrations are located in the calibration directory on the machine
hydra.as.utexas.edu. Each night is labeled by year, month and day as YYYYMMDD.
You should first look at the night report and look for calibrations for your configuration. If you do not see them or if you are looking for a specific standard star then you could try using our Calibration Finder to generate a list of all of the calibrations taken in any given month.
How to Update Your Target List as Needed
One of the challenging aspects of running a complex program is successfully
overseeing the RA execution of your Phase II target list. PIs and RAs need
to collaborate effectively to pick up on unforeseen issues and to make timely
modifications to the planned observations when needed.
You should make the changes you need through your program tab for which the PI of the program is set by the TAC (and updated by the RA) and then the PI can give permission for Co-Is to edit targets through the permissions section of the Program tab.
If you submit new or revised targets, you
should expect a confirmation e-mail from the RA within 24 hours. You can
check the status of your new targets with our
Program Statistics tool or through the new program tabs available when you
login to http://hydra.as.utexas.edu
If you see targets there whose status appears to be wrong,
then e-mail the RAs at firstname.lastname@example.org and expect a response
within 24 hours. If no response within 24 hours then send another e-mail.
Data Rejection Policy
Not all observations go as well as planned and a PI may
receive data of unsatisfactory quality. Often the contact person will have
information about this in the e-mail they received from the night operations
staff, which is the first place to look. The second place to look is
Program Statistics information, to note whether any observation is rejected
and uncharged, or accepted and charged.
If you discover that you have received a spectrum of
unsatisfactory quality you may request to have that spectrum rejected. To do so,
first take note of the steps set forth in the:
Data Rejection Policy.
Frequently Asked Questions
If you have questions about your program, first check our
If you are still wondering, feel free to contact the
night operations staff with your query (e-mail the
Resident Astronomers at
Last updated: Fri, 22 Feb 2013 09:49:19 -0600 shetrone